Auto-Approval Configuration
Auto-approval allows PriceFlux to automatically process trusted price changes, saving you time while maintaining control over critical decisions.
How Auto-Approval Works
PriceFlux uses a 3-stage processing system:
- Pending - Price changes await review or auto-processing
- Processing - Changes are being applied to your store
- Completed - Price updates are live in your store
Enabling Auto-Approval
- Navigate to Settings → Auto-Updates in PriceFlux
- Toggle "Enable automatic price updates"
- Configure your approval criteria (see below)
- Save your settings
Auto-Approval Criteria
By Price Change Amount
Set thresholds for automatic approval based on price change size:
✅ Auto-approve increases up to: $25
✅ Auto-approve decreases up to: $50
❌ Manual review required for larger changes
By Percentage Change
Configure percentage-based thresholds:
✅ Auto-approve increases up to: 15%
✅ Auto-approve decreases up to: 25%
❌ Manual review for higher percentages
By Product Value
Set different rules based on product price ranges:
Products under $100:
✅ Auto-approve up to 20% changes
Products $100-$500:
✅ Auto-approve up to 10% changes
Products over $500:
❌ Always require manual review
Safety Controls
Maximum Daily Changes
Limit how many price changes can be auto-approved per day:
- Conservative: 10 changes per day
- Moderate: 25 changes per day
- Aggressive: 50+ changes per day
Product Exclusions
Exclude specific products from auto-approval:
- High-value items (over $1000)
- New products (less than 30 days old)
- Products with recent manual price changes
- Items tagged as "manual-only"
Monitoring Auto-Approved Changes
Real-Time Notifications
Get notified about auto-approved changes:
- Email summaries - Daily digest of all auto-approved changes
- Slack integration - Real-time notifications to your team channel
- Dashboard alerts - In-app notifications for significant changes
Review Dashboard
Track auto-approval performance:
- Go to Dynamic Pricing → Price Changes
- Filter by "Completed" status
- Review auto-approved changes marked with ⚡ icon
Best Practices
Start Conservative
When first enabling auto-approval:
- Set low thresholds (5-10% changes)
- Limit daily changes to 10-15
- Monitor results for 1-2 weeks
- Gradually increase thresholds based on performance
Regular Review
- Check auto-approved changes weekly
- Look for patterns in successful vs. problematic changes
- Adjust criteria based on your comfort level
- Review excluded products monthly
Emergency Controls
Keep manual override options available:
- Pause auto-approval - Temporarily disable for all rules
- Rule-specific controls - Disable auto-approval for specific rules
- Revert capability - Quickly undo auto-approved changes if needed
Example Configuration
Here's a balanced auto-approval setup for a mid-size store:
Auto-Approval Settings:
Enabled: true
Price Change Limits:
Max Increase: $20 or 12%
Max Decrease: $30 or 20%
Daily Limits:
Max Changes: 25 per day
Product Exclusions:
- Products over $500
- Products tagged "manual-review"
- New products (< 14 days)
Notifications:
Email Summary: Daily at 9 AM
Slack Alerts: For changes > $15
Troubleshooting
Changes Not Auto-Approving
Check your criteria:
- Verify price change amounts are within thresholds
- Ensure products aren't excluded
- Confirm daily limits haven't been reached
Review rule settings:
- Rules must be active for auto-approval to work
- Check that conditions are being met
- Verify baseline data is available
Too Many Auto-Approvals
Tighten criteria:
- Reduce percentage thresholds
- Lower daily change limits
- Add more product exclusions
Review rule performance:
- Check if rules are too aggressive
- Consider longer analysis periods
- Adjust condition thresholds
Disabling Auto-Approval
To disable auto-approval:
- Go to Settings → Auto-Updates
- Toggle off "Enable automatic price updates"
- All pending changes will require manual review
- Existing processing changes will complete normally
Next Steps
Questions about auto-approval? Contact our support team for personalized configuration help.